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Employee Guide

Everything You’ll Need As A GymnasticsEtc. Team Member

GymnasticsEtc. provides quality gymnastics and family focused programs to those dedicated to a well-rounded journey. Our knowledgeable well trained staff help our customers feel valued and educated.

Welcome to the GymEtc. family.

The golden rule is pretty simple. “Use good judgement in all situations.”

We are professionals. We are coaches. We are trusted to protect, educate, and interact with our student athletes and campers in a manner that is not only appropriate but, surpassing the parent/guardian’s expectations.

It’s simple for a company to say they value their employees. We really believe it. And because you are valued by us, we want to help set the tone that we expect you to hold us accountable to and practice yourself.

A doctor wearing a clown custom into surgery doesn’t inspire confidence. A GymnasticsEtc. employee that doesn’t look and act accordingly is just as off putting. You are not “just a coach” or “just an employee”. You are a professional. We want to help you be the best you can be on and off the gym floor. It’s a matter of self worth and pride. You are a real pro, with a real career and

Judgment

You make wise decisions, placing safety as the number one priority.
You identify root causes, and get beyond treating symptoms.
You think strategically, and can articulate what you are, and are not, trying to do.
You smartly separate what must be done well now, and what can be improved later.

Communication

You listen well, instead of reacting fast, so you can better understand.
You are concise and articulate in speech and writing .
You treat people with respect independent of their status or disagreement with you.
You maintain calm poise in stressful situations.

Professional(ism)

You control your emotions and control the situation around you.
You address each customer as if they are the most important customer or the only customer.
You ask questions to make sure you are completing your job with excellence.
You take pride in the fact the you don’t have “just a job” but you have a career at GymnasticsEtc.

Passion

You inspire others with your thirst for excellence.
You care intensely about GymnasticEtc’s success.
You celebrate wins.
You are tenacious.

Honesty

You are known for candor and directness.
You are non‐political when you disagree with others.
You only say things about fellow employees you will say to their face.
You are quick to admit mistakes and learn from them.

Selflessness

You seek what is best for child athlete, rather than best for yourself.
You are ego‐less when coaching or being coached.
You make time to help colleagues.
You share information openly and proactively.

A great work place is having stunning colleagues, opportunities, and resources.

For our clients GymnasticsEtc is a family. For our staff GymnasticsEtc. is a team. Like a sports team, we are invested in the success as a whole. We have a mission, we have individual roles, we must work together with the intent to win (make the gym the best).

You’re Free. Be Responsible.

Responsible People Thrive on Freedom, and are Worthy of Freedom.

Our model is to increase employee freedom as we grow, rather than limit it. This is to continue to attract and nourish great employees, so we have better chance of long‐term continued success.

When it comes to coaching and child interactions, everyone has their own style. For the most part, that’s all up to you and your style.

Two Types of Necessary Rules

1. Prevent irrevocable disaster – E.g. Financials produced are wrong – E.g. Child safety is threatened.

2. Moral, ethical, legal issues – E.g. Dishonesty, harassment, abuse, etc. are intolerable

“If you want to build a ship, don’t drum up the people to gather wood, divide the work, and give orders. Instead, teach them to yearn for the vast and endless sea.” – Antoine De Saint‐Exupery

We don’t want you to be little robots. We train our staff because we know and believe in the importance of sound bio-mechanics. We want you to be the best so our athletes can be safe and be the best to their ability. HOWEVER, we don’t want you to lose passion. Passion drives us. It innovates us. It is what helps you make our GymEtc staff team and work place better!

The concept is simple and proven, keep each employee at top of market for that person. This means we want to pay you as much as possible.

Pay them more than anyone else likely would .
Pay them as much as a replacement would cost .

Pay them as much as we would pay to keep them if they had higher offer from elsewhere .

HOW WE DETERMINE PAY & RAISES

Lots of people have the title “Major League Pitcher” but they are not all equally effective. Similarly, all people with the title “Senior Gymnastics Coach” or “Director of After School” are not equally effective. So the art of compensation is generally based on three factors: Employee Success, Efficiency, and Consistency.

Employee Success – This is how much you participated in staff activities, training, growth programs, certification, etc.
Efficiency – A measurement on how much we participated in the growth and success of GymnasticsEtc. e.g – Helped coordinate the summer talent show. e.g – Worked with under class coaches to improve their training and technique.
Consistency – This is measured in attendance, tardiness, athlete review and paper work consistency, etc.

These factors are reviewed and discussed with your supervisor every 6 months. At which time compensation will be evaluated and positively adjusted in accordance to the review.

The Big Take Away

We develop people by giving them the opportunity to develop themselves, by surrounding them with stunning colleagues and giving them big challenges to work on.

Mediocre colleagues or unchallenging work is what kills progress of a person’s skills.

Individuals should manage their own career paths, and not rely on a management for planning their careers.

Like retirement planning – safer as individual responsibility

Individual’s economic security is based upon their skills and reputation.

We try hard to consistently provide opportunity to grow both.

As a team member of GymnasticsEtc. you are trusted to be a true professional. As such we require that you adhere to the following guidelines for appearance.

Uniform:

You must wear a GymnasticsEtc. staff t-shirt when on the clock or on a field trip.
Women can wear yoga/exercise pants or finger length shorts.
Men can wear slacks, sports pants or finger length shorts.
While in the facility you can choose to wear sneakers, sandals or bare feet while on the gym floor.
While on field trips or working outside the building, you are required to wear sneakers.

Tattoos & Piercings:

Tattoos are cool with us. They just can’t be on your face or inappropriate. If your tattoos are considered inappropriate you must have them covered up while working or acting as a team member of GymnasticsEtc. outside the building.
Piercings are fine as well, with a few exceptions. Protruding face piercings are not acceptable while working. They can get ripped out and become a safety concern. No large hoops, no sharp piercings, or anything that is deemed a safety concern. Stud earrings are preferred.

Hairstyles, Jewelry, & General Appearance

Generally speaking all hairstyles are acceptable as long as they’re clean and professional.
Jewelry is fine as long as it isn’t interfering with your ability to coach or interact with the children safely. Rings, necklaces, and watches are fine as long as they are reasonably sized and aren’t a safety concern.
As a team member of GymnasticsEtc. it is important to practice good hygiene and take pride in your appearance. Wear deodorant, smell nice, have a clean appearance.

You are the face of the company to whoever is in front of you. This means you should take pride in your work place and always do the little things like pick up a piece of trash on the floor when walking by it.

Office Manager Responsibilities:

After School & Camp Team Members:

Coach Team Member:

CITS-
Coaches –
SR. Coaches
Head Coaches

Department Head:

General Manager:

Facility Maintenance Team:

Sick Leave –

Sick Leave

Employees are allowed unlimited sick time (within reason)! Look, if you’re sick, your sick. However, if you abuse the policy you may face disciplinary action. For example, if you’re sick for 3 days with the flu that’s one thing. If you’re “sick” and someone sees you at the beach or out about shopping…. that’s abuse.

Special Note: Employees who are contagious, coughing, or sneezing are not permitted to come in to the gym. Heroics that can make the rest of us sick will not be appreciated.

Step 1. Complete the sick time notice form on the staff portal and call your manager to let them know that you are going to be out sick.

Step 2. If you are unable to reach your manager or don’t hear back from them within 1 hour of your class/shift starting, please call the General Manager (George 954.579.3397)

Family Medical Leave

The government has a law that says you must give unpaid time to workers for dealing with serious medical issues or a birth or adoption. We obviously follow that law.

Vacations-

In Progress

Holiday Time Off –

Official Company Holidays are:

New Year’s Day
Memorial Day (Last Monday in May)
July 4
Labor Day (First Monday in September)
Thanksgiving (Fourth Thursday in November)
Christmas

When a holiday falls on Saturday, we take off Friday. When a holiday falls on Sunday, we take off Monday. See also, our vacation policies, which are very generous and flexible and should make it so you don’t need to game the holiday system to get what you need.

Jury Duty –

Communicate to your team lead the starting date of duty, expected date of return and scheduling issues/flexibility. Be expected to communicate daily with George and leads.

Un-Paid Time Off –

Under some circumstances, we will allow you to take unpaid time off.

Parental Leave Policy –

Parental Leave (for primary caregiver) –

All primary caregivers, including adoptive and foster parents, with one year of service may receive 12 weeks off without pay. This is not vacation time. This is in the event that you need to attend to your child/spouse with prolonged serious medical conditions that cause a conflict with your work schedule.

Parental Leave (for non-primary caregivers) –

All non-primary caregivers, including adoptive and foster parents, with one year of service may receive 6 weeks off without pay.

Health Insurance –

Discounts –

Working Partnerships –

Education –

Retirement / 401K –

Vacation Policy –

Gymnastics Meets & Competitions –

Summer Camps & Fields Trips –

Training & Professional Development –

We have a ZERO tolerance policy. Concerns can be filed anonymously or with your name on them (it’s your choice). We will investigate with the cameras in place, discuss with the involved parties and execute discernment and justice.

FILE A CONCERN USING THE FORMS SECTION

We value your views and opinions. Without you, our team doesn’t work. Share your thoughts, concerns or ask a question anonymously or with your name on it (it’s up to you).

SHARE YOUR THOUGHT USING THE FORMS SECTION

DCF Policy – As per current Florida laws, we have to allow DCF officers talk to children they have a case on. First we verify their credentials (request to see a badge). WE MUST BE IN THE ROOM, AS WE NEVER LEAVE A CHILD UNATTENDED. During this time, we make notes and then contact the parent afterward.

Discipline – GymnasticsEtc is dedicated to protecting our athletes, families, and staff. As such, we need to be strict with discipline when it’s necessary. Disciplinary actions are taken when events up to and including the following occur:

Tardiness
No Call/No Show
Insubordination
In-proper verbal interaction with a child
Employee Disputes
General behavior that is against the values and expectations of a GymnasticsEtc.

The following violations are grounds for immediate termination:

No Call / No Show to work (not showing up to work and not following proper process to call out sick and find coverage for your shift)
Certain in-proper contact with a child or staff member. (Determined by your department head and GM)
Certain actions of insubordination (Determined by your department head and/or GM)
Placing children in danger (e.g. Not paying attention to your group on a field and losing a child – Willful negligence)

General process for discipline

All discipline actions are taken on a base by base case. These are the general guidelines for how disciplinary actions will work but, you’re never going to have to worry about it because you’re awesome.

You will receive a verbal warning from your department head when a situation arises that requires correction. Sometimes we just don’t know the rules or have a momentary mistakes.
If the action is repeated habitually or is a more severe violation of our values, processes, or expectations, you will receive a written warning that is filed in your employee history. If you receive 3 written warning in a 24 month period, your employment will be terminated.

Smoking, Drugs, & Alcohol –

Smoking

See the guide on breaks here.
If you’re not of legal smoking age you are not permitted to smoke on property.
No smoking is allowed in front of customers, children or in front of the building.
This policy includes all forms of smoking & vaping.
You must be respectful and dispose of the waste and butts in a trash can. Do not litter.

Drugs

Illegal drugs are obviously not permitted either at our facility or anywhere our students might be (e.g. buses, vans or on field trips).
If you are using, carrying, or in other ways participating in illegal drug activity you will be terminated immediately and the authorities will be contacted if necessary.
You agree to be drug tested at anytime and for any reason.

Alcohol

What you do off the clock is your time. While working you are not permitted to drink alcohol.
You cannot work if alcohol is “on your breath” or if you appear to be otherwise under the influence.
If you are unable to work because you are suspected of being under the influence, after a third event of this nature, you will be terminated.
Drinking while participating in GymnasticsEtc outings IN UNIFORM is not permitted
Drinking while away on work events such as field trips or anytime you are responsible for GymnasticsEtc students for any length of time is not permitted.

Social Media

Your social media account is your own. We do ask that you are respectful as you indirectly represent GymnasticsEtc even when not on the clock. However, your account is yours.
If you make posts, comments, or other social media actions that negatively portray or harm GymnasticsEtc, you may face disciplinary actions up to and including termination.

Upset Parent procedure

Bus Breakdown

Car Accident

Lost Kid on Field Trips

Injury & Injury Reports

If you are the coach when a child breaks their bone it is important to remain calm!!!
If you have other children you are responsible for, give your children to the nearest coach and ask for management.
This is the only time being on your phone on the floor is okay!
Try talking to the child to get their mind occupied.
A member of management will take care of the broken bone, and contacting parents, your priority is to comfort and distract the children.
Management will need to complete an injury incident report listed above.

Seizures

Ease the person to the floor.
Turn the person gently onto one side.
Clear the area around the person of anything hard or sharp.
Put something soft and flat, like a folded jacket, under his or her head.
Remove eyeglasses.
Stay with the person until the seizure ends and he/she is fully awake.

Power Outage(s)

Remain calm. (all the children will scream when it happens, so remaining calm is important.)
Have any and all children sit right where they are.
Management will be working on opening the garage doors in the back to provide light.
Gather your children and walk them to a safe area (any floor that is not an apparatus will be fine).
This is a good time to work flexibility/stretch. If you are in camp, play a game with your kids like duck duck goose.
Use your best judgement based upon lighting.

Fire / Evacuation Situations

In the event of a fire or situation that requires emergency evacuations, gather your children & calmly walk them to the exit.
If you must exit through the front doors please walk children safely down the sidewalk to either the grass are or around to the back by the bus.
If exiting the back, please have the children stay in a parking spot by the buses in the back.
*please be aware there could still be traffic.*

Broken Equipment

Unruly Child – Fighting Children

Unauthorized Person Picking Up Child

Breaks

Smoking Breaks are not different than any other break time. You can utilize your break time to smoke if you desire but, it must be done in the back of the building and meet the guides established here.
Minor Breaks – If you’re under the age of seventeen you will have a 30 minute break after 4 hours of continuous work. During your break you can not be on the floor. You can eat or do whatever you would like, it’s your break!
Breaks are built into your schedule. Though not required, we try to provide breaks throughout your work day. If you need a break that isn’t scheduled, just talk to your department head or supervisor and they will work with you. If you ain’t happy, we ain’t happy.

In progress…

In progress…

As a GymnasticsEtc coach you have the opportunity to fill the following roles:

1 Coach

2 Junior Coach

3 Coach

4 Senior Coach

5 Team Coach

6 Head Recreational Coach

7 Head Team Coach

Coach In Training (CIT)

All employees will start their career as a CIT during their first 30 days. During this time, they will shadow each each skill level and then work with the HRC to hone their Intro gymnastics terminology, coaching skills, and spotting ability. During this time, they will shadow for the first 1 week and then be shadowed the following week by their trainer. After the first two weeks of training CITs can progress to a different levels of coaching based on their performance and a skills/terminology evaluation.

Junior Coach (JRC)

The next level in the career is a Junior Coach (JRC). This level comes with an increase in compensation and opportunities. One can become a JR by completing the following:

Passing the JR terminology quiz
Passing a coaching/spotting evaluation
Being employed for more than 45 days without unexcused tardies.

OPPORTUNITIES

Increased compensation
Can coach Beginner & Intro Gymnastics classes.

Coach (Coach)

The majority of coaches will fall into this category but, hopefully will progress beyond. This level comes with an increase in compensation and opportunities. One can become a coach by completing the following:

Passing the Coach terminology quiz
Passing the coaching/spotting evaluation
Being employed for more than 90 days without any disciplinary actions on record.

OPPORTUNITIES

Increase compensation
Can coach intro, beginner, intermediate, and advanced levels of gymnastics.

Sr. Coach (SRC)

This is our highest level of coaching for recreational gymnastics. This level comes with an increase in compensation and opportunities. One can become a SRC by completing the following:

Passing the SRC terminology quiz.
Passing the SRC coaching/spotting evaluation.
Being employed for more than 12 months without any major disciplinary actions on record.
USAG Trained – CPR / First Aid Certified.

OPPORTUNITIES

Increased Compensation
Can coach all levels of recreational gymnastics.
Can mentor CITs and earn bonuses based on CITs performance review.
First picks on extra hours/fill in classes
Opportunity travel with teams to meets as an assistant coach (not sponsored).
Can coach all levels of recreational gymnastics including All-Stars.

Team Coach

This is the entry level position for coaching competitive team gymnastics. This position includes travel opportunities, advanced certifications and training, as well as opportunities for administrative work. To become a Team Coach you must accomplish the following:

Master the terminology and coaching/spotting skills of a SRC.
Be USAG Certified
Have full time availability to travel to meets.

OPPORTUNITIES

Coach private lessons
Travel to meets
Full – Time Hours (as available)

Head Recreational Coach (HRC)

The HRC is our leader in the recreational gymnastics department. The HRC oversees the entire recreational department and is essentially our coach to the coaches. This position comes with perks and opportunities. One can become the HRC by completing the following:

Mastering all levels of coaching terminology and coaching/spotting evaluations
Having been employed for at least 24 months without any major disciplinary actions on record
Applying for the position as an open for this role is made available.
Being CPR/First Aid, SafeSport certified.

OPPORTUNITIES

Make recreational class curriculum & skill tree changes
Make recreational class schedules (to be approved by department director)
Increased Compensation
Premium – Reserved parking space in the front of the building
Earn bonuses based on departments performance reviews.
Travel to team meets with team (travel reimbursement based on location of meet)

Head Team Coach (HTC)

The HTC is our leader in the competitive gymnastics department. The HTC oversees the entire competitive gymnastics department and is essentially our coach to the coaches. This position comes with perks and opportunities. One can become the HTC by completing the following:

Mastering all levels of coaching terminology and coaching/spotting evaluations
Having been employed for at least 24 months without any major disciplinary actions on record
Applying for the position as an openen for this role is made available.
Being USAG, CPR/First Aid, SafeSport certified.

OPPORTUNITIES

Make team coaching curriculum & skill tree changes
Make team class schedules (to be approved by department director)
Increased Compensation
Premium – Reserved parking space in the front of the building
Earn bonuses based on departments performance reviews.
Earn bonuses based on teams competitive performance/achievements.
Travel to team meets with team (paid for sessions)

In progress….

As an after school employee, you have the opportunity to fill the following roles:

Coach In Training
After School Coach
Senior After School Coach

All employees start their career as a 30 day probation period where they are a “Coach in training”.

After 30 days, you graduate to an “after school coach” by obtaining a passing grade during your evaluation form. This new title comes with additional pay increases and responsibility.

You can progress to a head coach by accomplishing the following:

Being employed for at least 9 months.
Obtaining a passing grade of 90+ on last two performance reviews.
Becoming First Aid Certified

Head Coaches are given opportunities for the following:

Suggest department hours/schedules
Get free concessions (twice a month maximum $5)
Ability to change rotations if needed and lead the other coaches.
Mentor the coaches in training and receive a bonus based on their mentee’s performance review.

All candidates must fill out the employee application found at www. gymetc.org/careers/
The hiring managers will review the application that was sent to their email addresses.
From there the managers will contact the candidate to schedule an initial interview if they are a possible good fit.
Managers will contact references listed on the application prior to the interview.
Once a candidate is hired, they need to complete an electronic W-4, Direct Deposit Form and I-9. These completed forms need to be emailed to the accountants office.
The new employee will also need to complete our Non-Compete & NDA Agreement.
During orientation they will complete the GymEtc Welcome Course, Facility Tour, SafeSport certification.

The employee will receive 3 shirts during orientation. Additional gear can be purchased from our pro-shop.

In progress…

Our worker’s comp is through Bridgefield Casualty Insurance. If an employee is injured while at work, on the clock, or running business errands we can file the claim for them.

Step 1. Complete an injury report form found here.

Step 2. Email Bridgefield the injury report

Step 3. While the employee is at the doctor/dentist/hospital you can have the medical office contact the GymnasticsEtc General Manager so they can provide the GM with their form for worker’s comp claims (some offices are different and will have their own forms for the GM to fill out).

Step 4. File the injury report and a copy of the doctors/dentist form into the employee record.

More information for the insurance account is available from the general manager or Phil (the owner of GymEtc) if needed.

In progress….